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Tools Rationalization

March 27, 2019

There is one daunting question that no company leader wants to answer: How many IT management and monitoring tools at your company do you think are redundant?

As organizations tackle cloud computing, digital transformation, or AIOps, the number and complexity of applications grow, requiring better tracking.  Application or tools rationalization is the practice of strategically identifying applications across an entire organization to determine which applications should be kept, replaced, retired, or consolidated. The goal is to improve your operations.

Software management: Buy Now, Integrate Later

When your company was first purchasing software and tools, the tools were not designed to support today’s current workload, and definitely not in a unified manner. Companies slowly bought IT management tools one-at-a-time, right? Someone researched each tool for each department, how it fits into that department’s needs, and then assimilated the tool as one of the company’s tools and applications managed by the IT organization, figuring how to integrate the tool later.

That worked well.  Now, you notice older, legacy tools require standalone hardware, administration, services, and support costs at a time when organizations are trying to reduce and justify costs.

Large organizations, like Oracle, have found a better way to manage monitoring tools. “The real driving force for us was the savings on integration,” says Craig Yappert, Senior Director of Enterprise Monitoring Solutions at Oracle. “It’s not that the tools we had weren’t capable. But if I had to continue to integrate six or seven different tools into my business process every time something changed, I was taking a huge hit in time and valuable people resources to do that integration.”

The Balance of Reducing Tools and Maintaining Performance

Faced with old applications and high costs to manage these systems, application or tool rationalization has become imperative for a company and department leaders. By anticipating project or general organizational needs, you can:

1) Reduce software support costs
2) Consolidate hardware
3) Minimize administrative costs and time
4) Reduce short and long-term services costs
5) Keep up with evolving technology, such as cloud and digital

To reduce redundancy and costs, companies need to stay proactive with monitoring to keep track of automated incidents that ensures optimal performance and availability.  In managing these tools, you must look at the larger picture and ask, “What can I integrate and what has to go?”

Tools Rationalization Application

The RedMonocle analytics platform can help to manage IT tool sprawl, providing a real-time dashboard to identify coverage gaps and redundancies, optimize tool utilization and performance, and consolidate tools to reduce costs and create a roadmap to innovation